New Secure Central Registry to track SB-CEUs

 

Online March 1, 2010

Educators who apply SB-CEUs toward their Professional Education Certificate renewal will soon be able to track and get transcripts of all SB-CEUs earned from one central location.

A new secure central registry (SCR) has been designed through a partnership between the Michigan Department of Education (MDE) and the Michigan Institute for Educational Management (MIEM), and it will be implemented for individuals who use SB-CEUs toward Professional Education Certificate renewal:  School Counselor License renewal, School Psychologist Certificate renewal, Administrator Certificate renewal, and Administrator continued employment requirements. MIEM will be responsible for operating and maintaining the system.

The ability of educators to track SB-CEUs and obtain a transcript of all SB-CEUs awarded in one central location is an exciting step. The SCR creates an automated process that replaces the current time-consuming system.

MASA members should have received a letter notifying you about the changes related to implementing the SCR and inviting you to participate in a webinar to explain the changes and to provide feedback on the new system. Webinar dates, times, and call-in information were included in the letter and are also listed in this issue of the MASA Leader. Please share this information with your human resources director and invite his/her participation in the webinar.

SB-CEUs Awarded on Completion of Common Evaluation

The new SCR system requires the use of a common evaluation, which will provide greater detail on program quality for all participants in all SB-CEU programs. SB-CEU coordinators will upload participation records, triggering an automated email to each participant that requests completion of the common evaluation. SB-CEUs will be processed when the evaluation has been completed. MASA’s SB-CEU Coordinator is Susan White.

Personal Account Creation

The SCR will provide educators and administrators with the ability to track all SB-CEUs awarded to them (after January 1, 2010) in one central location. To use the system, all educators and administrators will need to log in to the SCR and create a personal account.

Maintenance and Support Fee Structure

To maintain the new SCR and SB-CEU program approval process and provide a helpdesk for educators and administrators who use the system, the following fee structure, payable by credit card, will be effective on May 1, 2010:

• 25.00 Application processing fee charged to each SB-CEU Sponsor for each SB-CEU program approval application;
• $2.50 SB-CEU processing fee per SB-CEU award charged to each participant requesting SB-CEU credit via the SCR; OR
  $1.00 SB-CEU processing fee paid by the sponsor at the time of upload of participant to the SCR; (MASA will pay for members earning SB-CEUs earned at MASA/MAISA events.)
• $20.00 Official Transcript processing fee charged to each participant for each official SB-CEU transcript available through the SCR.

Official SB-CEU transcripts will be optional in the new system because the new licensure system will accept the electronic record from the SCR. “Unofficial” transcripts will be available for desktop printing at no charge to the end user and should satisfy most of the current requirements for official transcripts.

The SCR fees will be used for software support and maintenance, staffing the help desk, and general administration. The SB-CEU sponsors will be charged the processing fee upon submission of the program approval application. The participants will only be charged the $2.50 processing fee mentioned above if the SB-CEU sponsor does not pay the $1.00 processing fee at the time of upload of attendees to the SCR.

Questions regarding the SB-CEU program and the new SCR will be addressed in a series of webinars.
Additional inquiries can be directed to:

• Debbie Kopkau, MIEM Director of Operations, 517.327.2587; dkopkau@msbo.org
• Susan Koenigsknecht, MDE SB-CEU Program Administrator, 517.241.4928; KoenigsknechtS@michigan.gov.
• Susan White (MASA SB-CEU Coordinator), 517.327.9266; swhite@gomasa.org